MINUTES OF THE WATER COMMISSIONERS

Monday November 13, 2017 @ 6:00 P.M.

Town Clerk’s Office

 

Members Present: Jes Alexant, Brooks Sturtevant and Sara Rainville (secretary).

Guests: Yvon Dandurand & Peter Magnant, select board members.

 

Meeting called to order at 6:02 p.m. by Jes Alexant. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Public Comment:

None.

 

Approve Minutes:

 Brooks/Marshall made the motion to approve the October 9, 2017 minutes, all in favor; motion passed 2-0.

 

Treasurer’s Report & Budget Prep:

Sara presented the water commissioners with a trial balance report for FY18; checking account balance $48,396.60.

 

A warrant with supporting invoices totaling $3.367.00 was submitted for review and signatures by the members.

 

Sara stated that there is still one past due account on Hanna Road and there is no curb stop at that property, Brooks will follow-up with water operator Mark Brouillette about an install date for the curb stop.

 

The water budget for FY19 will be due to the select board by January 1, 2018, Jes will work on a draft for the December water commissioners meeting.

 

Curb stops/Repairs:

-Hydrant repairs have been done

- Jes questioned if when curb stops are installed or other work is done on the lines, is it being drawn on the “as built” maps? Jes also questioned how many leaks there are on the system each year and if Mark keeps a log, Brooks will check with Mark.

 

Water System Upgrade Update:

Jes has spoken to John Kiernan at Otter Creek Engineering; they are behind schedule with our project.  John is in the process of updating the preliminary engineering report with the State of Vermont.

 

The timeline for the project and budget was reviewed. Jes would prefer to push the project out and have construction done in 2019.

 

Jes has drafted a response to the State of Vermont in regards to their June 2017 “Notice of Violation Letter”. He will make changes to the timeline/dates with the commissioner’s support.

Jes has reached out to Mark Brouillette about updating the O & M Manual at the State’s request.

 

Other Business:

None.

 

The next meeting is scheduled for December 11, 2017 at 6:00 p.m. at the Town Clerk’s Office.

 

Motion made by Brooks/Jes to adjourn the meeting, all in favor, motion passed 2-0.

 

Meeting adjourned at 6:37 p.m.

 

Respectfully,

Sara Rainville

November 16, 2017

 

These minutes are not official until approved at the Water Commissions next regular meeting.

These minutes were approved on December 11, 2017 by the Water Commissioners.