Franklin Selectboard Meeting

November 15, 2017 at 6:00 p.m.

Town Clerk’s office

 

Call to order

At 6:03 p.m. Peter M called the meeting to order. The Pledge of Allegiance was recited.

Present: Peter Magnant, Yvon Dandurand, Brooks Sturtevant, Ed Rainville, Andy Godin, Lisa Larivee and Sandi Murphy

Guests: Pam from VLCT via phone call and Dan Favreau for VAST

 

Agenda amendments - None

 

VLCT Insurance review - Pam was called on the phone and put on speaker. Lisa asked her to go over the buildings coverage options. (Guaranteed replacement costs vs. Functional replacement cost). The 2012 appraised values were reviewed. The SB discussed further. Lisa will be in touch with Pam for quotes on changes.

 

Dan favreau for vast

Dan F asked the SB for written permission to use part of Webster Road as part of the VAST trail this winter. Dan F explained that the VAST insurance would then cover any incidents that may occur. Brook S/Ed R made a motion to allow VAST to use the Webster Road and to sign the VAST form. Vote taken, all in Favor, motion carried. Peter M signed the VAST form allowing the later.

 

Public Comment Period - None

 

Approve Minutes of October 18, 2017 – Brook S/Yvon D made the motion to approve minutes of Oct. 18th, 2017 as corrected: line 43 TAC should be Road Foreman Meeting. No further discussion. Vote taken, 4 in Favor, Brooks abstained, motion carried.

 

Highway department

     Dandurand Quarry - Act 250?  Lisa spoke with Jeff Greeen of the State ANR District 6 Commission. Marc Dandurand needs to get an Act 250 Permit or the town can purchase or lease the Quarry for 99 years and then no Permit is necessary. Yvon D will talk with Marc Dandurand about the options.

     Garage lot storm water work – project options: Trudell Engineering’s Phase I of the project was discussed, NRPC’s grant is a 20/80 matching grant. Approximately $47,849 would be the cost as engineered for Phase I.  Lisa will get more information about the town doing the work for much less of a cost.

     Better Roads grant - signing. Lisa needs numbers from Jeremy Barnum before Friday the 17th. This is for Hanna Road, Middle Road and Barnum Road.   

     Transportation Alternative program grant- signing. This one is due November 22nd. Jeremy B said Pigeon Hill Road needs a culvert upgrade. Ed R mentioned the repair needed on Morses Line Rd by Doug Clark’s property being more of a priority. Lisa will reach out to Chris Brunelle for more info.

 

Town clerk concerns

     Sidewalk grant signing and bid review - (50/50 match) The grant needs to be signed as accepted. Brook S/Ed R made a motion to sign the grant. Vote taken, all in Favor, motion carried. Peter M signed the grant agreement.  Discussed the request for bid to be posted and trying to go further with the grant funding if possible.   Andy G will measure the footage for Lisa to include in the bid request as two sections.

     Village designation renewal authorization - Lisa explained that this helps with grant priority processes for the town and gives businesses tax breaks for certain building updates.  Brooks S/Yvon D made a motion for NRPC to be authorized to reapply for the Franklin Village Designation on behalf of the Town of Franklin.

     Credit card approval/ resolution - Lisa explained why she is requesting new credit cards for the Town through a different vendor. The town has three employees that use the credit cards (Jeremy Barnum, Lisa Larivee, and Kathleen Engstrom). Brook S/Yvon D made a motion to authorize Lisa Larivee to set up new credit cards with Community National Bank/Card Assets with limits of $1500.00 for each employee.  All in favor, motion carried.

     Weed Harvester grant- signing of funds. The grant funding is in the amount of $1600.00. Ed R/Yvon D made a motion to sign the grant. Vote taken, all in Favor, motion carried. Peter M signed the grant.

     Chamber Of Commerce funding request. In the past towns did not pay for membership. Now the annual dues for Franklin will be $89.00 and this will also offer to employees the member–to-member benefits of the Chamber. Brook S/Yvon D made a motion to allocate $89.00 for membership for one year. Motion carried. Lisa will stay in touch with employees to see if they are using the benefits.

 

Review and sign bills

All SB members reviewed and signed off on the bills.

 

Old business

*Park and Ride agreement review – Peter M asked if all the SB members have reviewed the Draft agreement. Most have reviewed it. Ed R will check the Court Order to review one certain aspect of the agreement.

 

*Approval of Personal Policy amendments – Peter M signed the amendment form.

 

New business

Budget preparations – Peter M went over some possible new Budget items going forward. ( the Marc Dandurand Quarry purchase or lease; the aeration project for Lake Carmi; the repairs needed at the Town Hall furnace room; replacing the pay-loader; water system improvements; drainage costs; General Road Permit fees ($400/$2000).

 

Selectboard Folder

ANR notice of discharge - State Park

Peter M went through the folder.

 

Member concerns - other business

Yvon D - where are we at with the Zoning Violations? We need to hear from Bob Irish.

Ed R - Have Kevin Lothian’s concerns been addressed by ZA?

Andy G - None

Brook S - Are we going to do Gift cards for Town employees? And Brook S had several Thank-you cards for the folks that helped with the Town Hall clean- up. All SB members signed the cards.

Peter M - None

 

Next meeting date is set for December 6, 2017 at 7:00 p.m. at the Town clerk’s office.

 

At 8:53 p.m. Ed R/Brook S made a motion to adjourn. Motion carried.  These minutes are not official until approved at the next regular selectboard meeting.

 

 

Respectfully submitted,

Sandi Murphy, minute taker

November 17, 2017

 

These minutes not official until approved at the next Selectboard meeting.  These minutes have been approved at the December 6, 2017 Selectboard meeting.